Understanding your extraction results

After InvoiceFlow processes an invoice, you'll see the Results view. Here's what each part means.

Header fields

The top section shows the core invoice fields:

• Vendor — the company that sent the invoice
• Invoice number — the vendor's reference number
• Invoice date — when the invoice was issued
• Due date — when payment is expected
• Currency — the currency of the invoice amounts

Amount fields

• Subtotal — the total before tax
• Tax — the tax amount (if any)
• Total — the final amount due

InvoiceFlow validates that Subtotal + Tax = Total. If they don't match, you'll see a warning badge.

Line items

The table below the header shows individual line items extracted from the invoice. Each row has:

• Description — what was purchased or billed
• Quantity — number of units
• Unit price — price per unit
• Amount — quantity × unit price

Confidence badges

Each field has a confidence indicator:

• Green — high confidence, likely correct
• Yellow — lower confidence, worth checking
• Red — validation failed, needs correction

Editing fields

Click any field to edit it. Press Enter or click outside the field to save. Changes are reflected immediately.

Exporting

Once you're happy with the results, use the Export button to send to QuickBooks or download as CSV.