How does InvoiceFlow automate AP?

You upload an invoice. InvoiceFlow reads the vendor, invoice number, date, currency, total, and line items, then shows you a ready-to-book record with confidence signals. Approve it and push to QuickBooks — or export CSV/JSON.

Do I need to set up templates for each vendor?

No. InvoiceFlow works without templates. It reads whatever invoice you upload and extracts the standard fields most AP teams need.

What accounting software does it connect to?

QuickBooks Online is the primary integration. CSV and JSON export are available for any other accounting system.

Is there a free trial?

Yes. Sign up free to process 20 invoices per month with full field access, saved AP queue history, accounting exports, and QuickBooks push. No credit card needed.

An alternative to Bill.com and Rossum for small AP teams

AP automation that doesn't charge per user — $49/mo flat

Built for QuickBooks-first SMBs priced out of Bill.com ($79/user) and Rossum ($18K/yr min). $49/mo flat, no contract, validated on 197 invoices.

Try free — no setup See how it works

Testimonials

Morrow & Associates

Cutourinvoiceentrytimefrom20minutestounderaminute.Everysinglebill.

Rachel Morrow

Senior Bookkeeper

Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •

< 10 sec

From upload to ready-to-book record

Zero

Templates or schema setup required

100%

Of invoices flagged for low-confidence fields

How it works

How accounts payable automation works — 3 steps

Upload the invoice

Drop a PDF or image. InvoiceFlow starts processing immediately — no configuration needed.

Review the ready-to-book record

Vendor, invoice number, date, currency, and total are surfaced with confidence indicators. Edit any field before approving.

Export or sync

Push to QuickBooks, export clean CSV, or copy structured JSON to hand off to your accounting stack.

Simple pricing for bookkeeping firms and small teams.

Sign up free and process 20 invoices per month with full access — no credit card required. Upgrade when volume becomes daily.

Trusted by bookkeeping firms this quarter

Save 10%

Save 20%

Starter

For bookkeeping firms and small teams testing the workflow on real invoices.

Free up to 20/mo

After free tier

$49/mo

Invoice capacity20 free · then $49/mo

No credit card · full access · no field gates

Pooled usage across clients

Basic upload and extraction

Structured JSON output

Confidence / validation flags

Email support

No credit card required

Growth

For firms and finance teams processing invoices every day.

Best value

$149/mo

Invoice capacity600 / mo

Up to 20 clients · ~30 invoices each

Everything included

Everything in Starter

Up to 600 invoices / mo

Review / correction workflow

Job history

Export / download support

Priority email support

14-day money-back guarantee

API / Usage

Custom pricing

Usage-based billing for teams embedding extraction into their own systems. Minimum monthly commitment, priority support, optional integration help.

Talk about API

Built for bookkeeping firms first, with room to expand into small finance teams that want clean data instead of more manual entry.

FAQ

Accounts payable automation questions

AP automation replaces manual data entry for vendor invoices. Instead of rekeying fields into your accounting system, software captures the data, flags uncertain values for review, and syncs approved records automatically.

Stop rekeying data.
Start confirming realities.

Sign up free and process 20 invoices per month — inspect extracted values, push to QuickBooks, and decide whether the workflow fits your bookkeeping queue before you commit.

Start free — 20 invoices See sample review