How is InvoiceFlow different from manual processing?

Manual processing means rekeying every field from a PDF into your accounting system. InvoiceFlow reads the invoice automatically and gives you a pre-filled record to approve — cutting the data entry step entirely.

Does InvoiceFlow work for high invoice volumes?

InvoiceFlow supports batch uploads for teams processing multiple invoices at once. Growth plan users can process up to 600 invoices per period.

What happens to processed invoices?

Every processed invoice is stored in your AP queue with its status (reviewed, approved, exported). You can filter by status, search by vendor, and re-export at any time.

Can my team use it together?

Yes. InvoiceFlow supports organisations with shared AP queues and role-based access, so your whole team works from the same invoice pipeline.

An alternative to Rossum and Stampli for small teams

Invoice processing without enterprise pricing

Rossum ($18K/yr) and Stampli (weeks to setup) are built for enterprise. We're built for SMBs: $49/mo flat, live in 5 minutes, validated on 197 invoices.

Try free — no setup See how it works

Testimonials

Morrow & Associates

Cutourinvoiceentrytimefrom20minutestounderaminute.Everysinglebill.

Rachel Morrow

Senior Bookkeeper

Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •Bookkeeper •CPA Firm •AP Manager •QBO Shop •Accounting Firm •Finance Team •Founder-Led Ops •

PDF, JPG, PNG

Supported invoice formats

AP Queue

Centralised invoice history and status

QBO + CSV

Export options for your accounting stack

The workflow

How the invoice processing system works — 4 steps

Capture

Upload vendor invoices in any format. InvoiceFlow extracts vendor, date, invoice number, currency, total, and line items automatically.

Review

Each invoice becomes a ready-to-book record. Low-confidence fields are highlighted so you catch issues before they reach your books.

Approve

Edit any field inline, then approve. The invoice moves to your AP queue with full audit trail.

Sync

Push to QuickBooks Online or export clean CSV/JSON for your accounting system.

Simple pricing for bookkeeping firms and small teams.

Sign up free and process 20 invoices per month with full access — no credit card required. Upgrade when volume becomes daily.

Trusted by bookkeeping firms this quarter

Save 10%

Save 20%

Starter

For bookkeeping firms and small teams testing the workflow on real invoices.

Free up to 20/mo

After free tier

$49/mo

Invoice capacity20 free · then $49/mo

No credit card · full access · no field gates

Pooled usage across clients

Basic upload and extraction

Structured JSON output

Confidence / validation flags

Email support

No credit card required

Growth

For firms and finance teams processing invoices every day.

Best value

$149/mo

Invoice capacity600 / mo

Up to 20 clients · ~30 invoices each

Everything included

Everything in Starter

Up to 600 invoices / mo

Review / correction workflow

Job history

Export / download support

Priority email support

14-day money-back guarantee

API / Usage

Custom pricing

Usage-based billing for teams embedding extraction into their own systems. Minimum monthly commitment, priority support, optional integration help.

Talk about API

Built for bookkeeping firms first, with room to expand into small finance teams that want clean data instead of more manual entry.

FAQ

Invoice processing system — common questions

An invoice processing system automates the capture, review, approval, and recording of vendor invoices. It replaces manual data entry with structured, auditable workflows.

Stop rekeying data.
Start confirming realities.

Sign up free and process 20 invoices per month — inspect extracted values, push to QuickBooks, and decide whether the workflow fits your bookkeeping queue before you commit.

Start free — 20 invoices See sample review